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flat rate VAT scheme

Flat Rate VAT Scheme for contractors explained

Flat Rate VAT Scheme for contractors explained

Once a business reaches a turnover of £82,000 within a twelve month period, it is a legal requirement to register for VAT and subsequently, charge VAT (20%). Businesses who are registered for VAT must charge this to their clients and customers (most commonly at a rate of 20% but occasionally at either a reduced or zero rate), but may reclaim any VAT paid out on business-related goods and services (expenses).


For many contractors however, the level of VAT which can be reclaimed is minimal, often as a result of the ‘service’ offered being time, knowledge and experience. In most cases, the level of VAT paid to HMRC by a business equals the difference between VAT charged and VAT claimed back. However, under the Flat Rate Scheme, this is calculated at a fixed rate based on their activities.


Fixed Rate VAT

In short, the Flat Rate VAT Scheme means a contractor must pay only a fixed rate of VAT and may keep the difference. In this instance, under the Flat Rate VAT Scheme, the VAT paid out on goods and services cannot be reclaimed unless on certain capital purchases costing more than £2,000 (in one transaction).



To be eligible to join the Flat Rate VAT Scheme, the business must have turnover of  less than £150,000 per annum (excluding VAT). Whilst it is a legal requirement to register for VAT once turnover exceeds £82,000 in a twelve-month period, it is possible for businesses to voluntarily register when turnover is below this threshold.


How it works

Somewhat different to standard VAT accounting, on the Flat Rate Scheme, you’ll pay a percentage of turnover in VAT as opposed to paying the difference between the amount of VAT charged to clients, less the VAT reclaimed on purchases.


The Flat Rate VAT Scheme fixed rate does differ from industry to industry however, to offer a number of examples:


  • Computer and IT consultancy or data processing – 14.5%
  • General building or construction services – 9.5%
  • Management consultancy – 14%


Whilst this is by no means a comprehensive list of industries within which contractors are commonly seen, the above gives an idea as to how the rates can differ.


When calculating the VAT due, the fixed-rate percentage of the gross is taken. This is calculated on the value of sales (including VAT) multiplied by the percentage based on the business’ main activity. As an example, on a sale of £100 (which becomes £120 once VAT is added), an IT Consultant would pay £17.40 to HMRC (14.5% of £120).

During the first year of registration, businesses will  be entitled to an additional 1% deduction on the fixed rate.


What this means for contractors

As a contractor, it may often be the case that you have very few expenses in comparison to other businesses. In this respect, you may find that the scheme is perfect for you, although this can differ between individuals depending upon turnover and expenses claimed.


Benefits of the scheme lie not only in the fact that it is possible to profit from being VAT registered if there would be very little that could be claimed back under the standard scheme, but also that the admin associated with filling a VAT return is significantly reduced. As opposed to being required to submit information on the VAT charged out as well as putting together a claim back for VAT paid out, on the flat rate, the VAT payable can be calculated solely from knowing the revenue.


Whilst not for all businesses, if you’re turning over no more than £150,000 in a twelve month period and don’t find yourself claiming much back in the way of expenses, it’s something seriously worth considering; even if you’re not reaching the £82,000 threshold.


You can find out more information about the Flat Rate VAT Scheme on the website, or the VAT – Could you be paying too much? Flat Rate VAT? blog from Intouch Accounting. However, if you’d prefer a chat with one of our friendly and helpful advisers, why not give us a call today on 01202 375 562 or fill in our contact form and we’ll call you back.


This blog has been prepared by Intouch Accounting. While we have made every attempt to ensure that the information contained in this blog has been obtained from reliable sources, Intouch is not responsible for any errors or omissions, or for the results obtained from the use of this information. This blog should not be used as a substitute for consultation with professional accounting advisers. If you have any specific queries, please contact Intouch Accounting.