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Four tips to help you stop wasting time on emails

Posted by: Intouch | 23.09.16

Intouch Accounting

Stop wasting time!

In today’s tech-savvy world, you’re only ever a click away from checking your emails. You could be up the side of a mountain or deep in a jungle (depending on your 4G coverage, of course) and you’d still have access to what’s going on in the wider world.


Be it human curiosity or the fear of missing something important, we’re all guilty of checking our emails more than we should. In this blog we explore the top four tips all serious Limited Company contractors and freelancers should adopt, in order to reclaim wasted email management time.


Tip no. 1 – Get to the point

This is a tough skill to master and few have managed it, but if you can it will surely save you time when replying to client emails. Before you compose your reply, think ‘what do I actually want to say?’, then just write that – it’s that simple!


This skill saves you (and your client) time in two different ways – you spend less time compiling the email and they spend less time reading it. They will also tend to reply to you in the same manner, so over time you’ll both create a harmonious working relationship, that doesn’t waste each other’s time.


Tip no. 2 – Have a good clear out

If you could unsubscribe from the junk mail that came through your front door, you would. So your inbox should be no different.


Take a couple seconds to unsubscribe from each spam email you receive. You may have signed up to a newsletter a few months ago, thinking their content will be of use to you. But if you haven’t read any of their recent communications, then it’s time to get rid.


Tip no. 3 – Organisation is key

Chaos is defined by the sensitivity to slight changes in conditions, whereby even small alterations can create enormous consequences. Now imagine your inbox without any organisation – utter chaos right?!


Make the small alteration of adapting a filing system for your current and past clients and include filters so that they automatically end up in their correct client folders. The amount of time you save will be the enormous consequence you need.


Tip no. 4 – Have different accounts for work, personal and spam

Your work email should be just that, for work. So ensure your email address is related to your Limited Company name and that all past, current and future client correspondence is kept here. This is the account you’ll probably monitor the most, as it will form part (or all) of your client communication.


Your personal email should be where friends and family’s emails go. This account is for emails that are important to your personal life, but not so much that they will interrupt your working day. Save them for after hours, a break in your working day, or for weekends.


Finally your spam account is for when you need to provide an email address to access content that you’ll only ever want to look at once. You’ll probably never use this account, but you’ll be grateful for it’s existence! You’ll also never end up on a random third party mailing list, which you’ll only have to repeat point number two from this blog!

So there you have it, four great ways in which to reduce the amount of time you spend on your emails. Do you have a tip that has saved you time? Share it with us on one of our social profiles, we’d love to hear it.


This blog has been prepared by Intouch Accounting. While we have made every attempt to ensure that the information contained in this blog has been obtained from reliable sources, Intouch is not responsible for any errors or omissions, or for the results obtained from the use of this information. This blog should not be used as a substitute for consultation with professional accounting advisers. If you have any specific queries, please contact Intouch Accounting.