Starting up as a contractor is an exciting time but can feel daunting. Where do you start, what’s involved and how do you even know if contracting is for you? In this guide we explain what to expect, what you need to consider before starting, the pros and cons of the different ways you can set yourself up, and how HMRC legislation affects contractors. There’s no accounting jargon, just plain spoken, transparent, assured advice that will give you the clarity and confidence to make the right decisions.
How do you know if contracting is for you?
Contractors are skilled professionals who provide their services to end clients under a fixed contract that’s usually defined by a fixed period. You’re selling your skills and time for an hourly or daily rate and could be appointed either as yourself as a Sole Trader, through your own Limited Company, or through an agency as an Umbrella worker. It’s become a popular way of working, with the UK moving away from ‘a job for life’ attitude and towards ‘a life of jobs’ as employees increasingly choose a more flexible approach to work and life.
Everyone has their own reasons for choosing contracting. The main benefits are:
- Being Your Own Boss This means you can choose (to an extent) when and where you work and when to take holidays, leading to a better work/life balance.
- More Money Contractors are usually paid more than they would earn as a permanent employee doing a similar job. By taking professional advice, you can also reduce the amount of tax you pay as a contractor.
- Variety Of Experience By moving from contract to contract and company to company, contractors can develop very varied experience and an impressive CV.
What’s the downside?
So if contracting is so great, why isn’t everyone doing it? As well as only being workable for those with certain types of skills and experience, the contracting life itself isn’t for everyone. Before taking the leap, it’s important to do your industry research; check whether your skill-set is in high demand or if you have a niche skill that’s hard for clients to come by. You can do this, and also research potential day rates by searching the relevant job sites for your industry.
The nature of contracting means that there’s no guarantee of another contract when one ends, and you won’t be paid sick or holiday pay either. You’ll need to consider keeping some savings back to tide you over should you have a break or are ill. Contracting can be lonely, and being your own boss means you’ll need to make decisions about the running of your business and your future. There are some great online forums for contractors where you can pick the brains of experienced contractors though, and partnering with a specialist contractor accountant like Intouch, will prove invaluable.
Deciding what your business model should be
So, contracting is for you, but where do you start? It can be daunting, but fear not! Here you can find out how to take the first steps, what decisions need to be made and how best to prepare yourself. One of the first things to consider is how to set yourself up to work as a contractor. There are a number of different business models to choose from:
Form your own Limited Company
A Limited Company has its own legal identity in the eyes of the law, so as a contractor you would be a director of your own company and would be employed by it. The company would pay corporation tax on any profits made with your personal tax liability being calculated according to the income drawn by you, usually from a combination of salary and dividends. This business structure takes a bit of setting up, but can be the most tax efficient way of contracting with the added benefit of limited liability, meaning your personal assets are protected.
Contract as a Sole Trader
As a Sole Trader, you would be self-employed, owning your own business. Your personal tax and National Insurance liabilities would be calculated based on the profit made by you, and you would also be personally liable for any losses. It’s very simple to set up as a Sole Trader, but many clients will not work with Sole Traders due to HMRC legislation, it’s not necessarily the most tax efficient way of contracting and your personal assets are not protected should something go wrong.
Contract under an umbrella company
An Umbrella effectively creates an over arching contract between you and the end client. The Umbrella company deals with your admin, tax and payroll. The client pays your Umbrella company which deducts their fee, National Insurance and income tax and passes what’s left on to you. This way of working is very simple to set up but less tax efficient than the other routes as you’re effectively treated as an ‘employee’ from a tax point of view.
Which business model is right for you?
It’s a really good idea to start getting advice from a specialist contractor accountant even before you make this decision, as the choices you make now can make a real difference to your tax efficiency later. As a rule of thumb, if you earn over £140 a day and are likely to be contracting for at least six months then you can keep more of your pay by contracting through your own Limited Company. Contractors working on Public Sector assignments may be obliged by their clients to use an Umbrella solution due to legislative restrictions in the sector (more about this later). Intouch Accounting will be able to advise on the best set-up for your personal circumstances.
You’ve decided to go limited – what’s next?
Being Limited is fantastic for those who see contracting as a long-term option and are earning enough to see the benefits from tax relief. As a Limited Company director you will have certain legal responsibilities. These include:
- Ensuring that all taxes are paid on time
- Registering your newly set up Limited Company at Companies House
- Ensuring that all statutory and tax returns are filed on time
- Maintaining proper books and records, and keeping them for a minimum of six years
Most people will choose to use an accountant to look after their accounts and statutory returns and many accountants will set up your company for free when you join them. You’ll be talked through the relevant decisions you need to make about company structure and then sent a formation package with all the relevant paperwork to sign.
So if you are looking to start up as a Limited Company contractor, one of the first things you might consider is choosing an accountant. A good contractor accountant will be able to offer all the professional advice needed for getting set up, as well as managing the financial nitty gritty, and advising you throughout your trading year.
How to choose a Limited Company accountant
As with all services, it’s worth asking around (almost half of our business comes from recommendations). Doing some online research and reading reviews in order to draw up a short list is also a good idea. Some of the things you could consider are:
1. Help getting started
When you’re just starting out, finding your first contract will be a priority, and it’s understandable that you wouldn’t want to pay out for an accountant before you know you’ll be working. At Intouch we recognise this and will be happy to advise you in advance of getting your first contract prior to signing up with us.
Getting in touch with the accountants on your shortlist at an early stage means that you can ask all those questions you have about getting set up, and it’s also a useful way of identifying the right accountant for you.
2. Choosing a specialist
A specialist contractor accountant will understand how you work in practice and they’ll be best placed to give advice. You’ll need someone up to date with the latest industry thinking on legislation such as IR35 (more on this later), and who will make sure that you are fully compliant with HMRC returns and deadlines. So demonstrable experience in dealing with contractors and freelancers is a must.
If you’re not yet Limited, we would set up a company for you and register it with HMRC. If you’re already Limited, we can swap you over to our books quickly and easily. We would also deal with financial issues and paperwork on your behalf…leaving you with more time to focus on winning work and doing what makes you a success.
3. Check who you’ll be dealing with
It’s brilliantly simple these days to manage your accounts online and you can happily deal with accountants purely by phone and email. But many online accounting software providers are just that – only online. It’s really just the software you’re paying for. Others add on a phone or email help desk manned by client managers who field queries for accountants. This can be frustrating; when you have a question about your finances, you want an answer straight away.
When you join Intouch, you get access to one of our Personal Accountants and their direct line, so you can speak as often as needed.
4. Fees – do they add up?
Most contractor accountant companies charge a monthly fee to cover their services so that you don’t get hit with big bills at busier times of the year, such as when your tax return is due. At first glance, some appear to be much cheaper than others but, as with many things in life, what you see is not always what you get.
If you’re looking for more than just the basics and want an accountant on hand for advice and to take a pro-active approach to your accounts, a personal service from a dedicated accountant is a must, and perhaps worth a slightly higher monthly fee.
Look at the detail too – what’s included in that monthly fee, is it really ‘all inclusive’ or are there added extras?
- What are the set-up costs? Are there any joining fees and do they charge a license fee to use the software?
- Can you use their address as your company’s registered office at no additional fee?
- Is there an annual filing fee? Or a charge for giving a reference?
- If you join them part way through the year, do they charge catch-up fees?
- Do they offer unlimited advice and support? Who will answer your queries, and within what time frame?
Costs can add up quickly, so transparency is key; choose an accountancy provider that is truly inclusive of all the regular compliance and advisory services you will need. And one that is clear about any additional costs for one-off services that you may need at some point.
You may have heard of ‘IR35’ as something you should be aware of as a contractor. So what do you need to know?
What is IR35?
IR35 is the tax legislation which determines whether an individual is truly self employed, or working as a ‘disguised employee’ in permanent employment in order to take advantage of certain tax relief schemes which permanent employees cannot.
If you are ‘inside’ IR35 you are considered a permanent employee and will therefore be taxed as such. If you are considered to be ‘outside’ IR35, you are considered self employed. IR35 applies to all business sectors and specialisms and your status can vary from contract to contract, depending on the nature of the work and details of the contract.
How is your IR35 position determined?
HMRC have a set of rules to determine if you are working inside or outside of the IR35 legislation. The rules relate to the way you work as well as the actual contract details, so you will need to consider IR35 for every new contract you undertake. They aim to identify whether you are actually working and behaving as you would if you were permanently employed doing the same job.
The basic rules appear easy to understand, yet applying those rules and determining employment status can be far more complex. A specialist contractor accountant such as Intouch, will be able to advise on a case by case basis, but the basic rules are based around the following areas:
- Personal Service If your company is able to provide someone other than yourself to deliver the services that it is contracted to provide then this would strongly indicate that you are operating outside of IR35.
- Control The level of control that your client has a right to exercise over your working practices impacts on whether you will be inside or outside of IR35. If you are in charge of when and where, but most importantly how you work, you are less likely to fall within IR35.
- Mutuality of Obligation Determines whether you are obliged to complete the work and if the client is obliged to offer you work. Also whether you are obliged to complete work outside the scope of the contract. A higher level of obligation implies that IR35 might apply.
Who decides whether your contract is within IR35?
IR35 in the Private Sector
If your contract is with a Private Sector client then it is your responsibility to determine your status under IR35 and you bear the tax risk if you get it wrong. In determining this status it would be useful for you to take professional advice and this is where having a contractor specialist accountant perform reviews of your contract and working practices really pays off.
IR35 in the Public Sector
When working in the Public Sector, the fee payer (this would usually either be an agency or your end client), is responsible for assessing your IR35 status, and bears the tax risk if they get it wrong. As a result, some assignments are now available only on a PAYE basis with contractors having to use Umbrella solutions rather than their Limited Company.
It’s important to consider these take home pay implications during contract and rate negotiations when working in the Public Sector.
How do you stay IR35 safe?
An IR35 investigation by the HMRC can be stressful, time-consuming and costly, so you should talk to a specialist adviser about how you deliver your services as a contractor. Intouch are happy to review and comment upon your contracts as part of our service.
For more detailed IR35 advice, download our ‘Embracing IR35’ guide from www.intouchaccounting.com
What else do you need to thnk about?
When you’re a director of your own Limited Company, you’ll need to decide things like how much salary to take versus paying out dividends to your shareholders (you!), your VAT options and what are legitimate business costs that you can put through your company.
At Intouch, we would explain and advise on all of these issues as well as any new legislation that might affect you and your business.
When you set up your first Limited Company, you’ll also need to open a business bank account and consider the appropriate insurances.
Why do you need it?
As a Limited Company contractor, by law you must open a business bank account, to ensure your personal and business finances remain separate. New companies can be formed in a matter of hours, but setting up a new company bank account can take a little longer.
Who can help?
Metro Bank offer a specialist bank account for contractors with free banking and a mobile banking app. Ideal for busy professionals on the move. We work with Metro Bank closely to ensure speedy opening of new accounts and automatic transfer of banking data into our portal.
Why do you need it?
When you provide services via your Limited Company it‘s important to protect your assets with insurance. For almost all contractors a requirement to be insured will form part of your contract with agencies and/or clients. If your actions as a contractor lead to property or reputation being damaged, injury to an individual or financial loss to a client, it may result in a claim against you or your company.
There are a number of insurances that you may consider; Professional Indemnity Insurance is often required by the employer, with Public Liability cover optional. You should ensure that any business assets are covered either by your home insurance or a separate policy, and don’t forget car insurance and business travel cover!
Who can help?
There are a number of providers of insurance specific to contractors, supplying packages that include all relevant cover. Intouch recommend Kingsbridge Contractor Insurance to any Limited Company contractors looking for a complete business insurance solution.
We’ll guide you in the right direction
If you’re thinking of setting up as a Limited Company contractor, Intouch can offer more than just an accounting service. From set-up and insurance to tax and IR35 advice, your Personal Accountant will be there to help you start your journey with confidence.